AI automation agency · Johannesburg

We build the systems that run your business.

Documents read. Numbers checked. Follow-ups sent. A brief every morning. People approving what matters.

Vyso is an AI automation agency in Johannesburg, South Africa. We design, build and run bespoke automation systems for operations-heavy businesses, around the software they already use, with people approving every decision that matters.

What we build

Five systems. One operating layer.

Every business runs on the same five verbs. We build each one as a bespoke system around the tools you already use.

All systems in detail

01
Read everything.
Invoices, delivery notes, statements and quotes become structured records the day they arrive.
Low confidence reads queue for a person
02
Check the numbers.
Invoices against prices, deliveries against orders. What doesn't add up gets flagged with the evidence attached.
Every discrepancy is a finding, never an automatic dispute
03
Watch what moves.
Supplier prices, stock cover, payment ages and deadlines, watched daily. The moment something shifts, the right person knows.
Alerts route to a person with suggested next steps
04
Follow it through.
Payment reminders, quote follow-ups and missing document requests, drafted in your tone and kept moving until resolved.
Drafts wait for approval before anything leaves the building
05
Brief every morning.
Exceptions first, ranked by financial impact, each with its evidence and a one-click next action.
The brief proposes, your team decides

How it runs

Map. Build. Run alongside. Then operate.

No transformation decks. One operation, one leak, one system that earns its keep, then the next.

Step 01Map

We sit inside the workflow, inboxes, spreadsheets, WhatsApp and paper, until we know how work actually moves.

Step 02Find the leak

One place where hours or margin disappear. The first system earns its keep there.

Step 03Build

A bespoke system around your existing tools. Nothing new for your team to learn.

Step 04Run alongside

It shadows the current way of working until the people who own the process trust what it produces.

Step 05Operate

We run what we build: accuracy, edge cases, and extending it as the business changes.

Built for

Operations we know by name.

The systems don’t change per industry. What changes is which one earns its place first.

Integrations

The gaps between your tools close.

Outlook, Xero, WhatsApp and Gmail run in production today. The rest connect as the workflow needs them.

How the lanes work

Outlook · live

Xero · live

WhatsApp · live

Gmail · live

Sage

QuickBooks

Yoco

Loyverse

Notion

n8n

SimplePay

Claude

GPT

Your tools stay.

The line we never cross

Software proposes. People decide.

Client messages, disputes and payments wait for approval. Uncertain reads queue for review. Findings arrive with evidence.

Reviews

What it feels like on the inside.

Food & hospitality

Vyso built us an entire operating system. Orders, invoices, supplier prices, stock: things that used to get lost between WhatsApp, email and paper are now tracked, reconciled and on my desk every morning. We finally see what we were losing.

Roberto MoreiraDirector

Food & hospitality

We used to catch supplier price increases at month end, after the margin had already taken the hit. Now the change is flagged line by line before the next order goes out.

Thandiwe MokoenaOperations Director

Food & hospitality

Stock counts, delivery notes and invoices used to be three separate conversations. Vyso joined them up. We argue less about what happened because the evidence is right there.

Riaan OosthuizenOwner

Food & hospitality

Monday used to start with spreadsheets and a trail of WhatsApps. Now it starts with a short brief of the exceptions. We only deal with what actually needs a person.

Ayesha PatelFinancial Manager

Construction

Site reports, purchase orders and supplier invoices were constantly falling out of sync. Mismatches now surface while the delivery is still fresh in everyone's memory.

Laura AltonCommercial Manager

Construction

The system handles the chasing. Missing delivery notes, quote follow-ups, progress reminders. Our project managers stopped being admin clerks.

Marike du PlessisProject Director

Insurance

Renewals were spread across calendars, inboxes and individual memory. We now have one view of what's due, what's missing and who needs a call. Clients hear from us sooner.

Naledi KhumaloPrincipal Broker

Food & hospitality

Vyso built us an entire operating system. Orders, invoices, supplier prices, stock: things that used to get lost between WhatsApp, email and paper are now tracked, reconciled and on my desk every morning. We finally see what we were losing.

Roberto MoreiraDirector

Food & hospitality

We used to catch supplier price increases at month end, after the margin had already taken the hit. Now the change is flagged line by line before the next order goes out.

Thandiwe MokoenaOperations Director

Food & hospitality

Stock counts, delivery notes and invoices used to be three separate conversations. Vyso joined them up. We argue less about what happened because the evidence is right there.

Riaan OosthuizenOwner

Food & hospitality

Monday used to start with spreadsheets and a trail of WhatsApps. Now it starts with a short brief of the exceptions. We only deal with what actually needs a person.

Ayesha PatelFinancial Manager

Construction

Site reports, purchase orders and supplier invoices were constantly falling out of sync. Mismatches now surface while the delivery is still fresh in everyone's memory.

Laura AltonCommercial Manager

Construction

The system handles the chasing. Missing delivery notes, quote follow-ups, progress reminders. Our project managers stopped being admin clerks.

Marike du PlessisProject Director

Insurance

Renewals were spread across calendars, inboxes and individual memory. We now have one view of what's due, what's missing and who needs a call. Clients hear from us sooner.

Naledi KhumaloPrincipal Broker

Questions

Straight answers.

01What does Vyso actually do?

We find the repetitive, error-prone work inside a business, such as document handling, reconciliation, follow-ups and reporting, and build bespoke AI systems that do it automatically, connected to the software you already use. Then we run and improve those systems over time.

02Is this custom software or a product?

Custom systems on a proven engine. The document reading, reconciliation and briefing machinery is built and battle tested. The workflows around it are designed for how your business specifically operates.

03What stays under human control?

Every outward action. Drafts, disputes, payments and client messages wait for a person's approval. Low confidence document reads are queued for review rather than committed. The system proposes; your team decides.

04Do we need to change our software?

No. Vyso connects to your existing inboxes, accounting system, spreadsheets and messaging. Your team keeps working where they already work.

05How do you handle access and our data?

Least privilege access you grant explicitly, per system, and can revoke at any time. Your data is processed to run your workflows only. It is never sold, shared or used to train public models. POPIA is the floor, not the ceiling.

06How do we start?

Book a free audit. We map one operation, find the highest value bottleneck and tell you honestly whether a system would pay for itself. If it wouldn't, we say so.

We build the systems that run your business.

Five systems. One operating layer.

Read everything.

Check the numbers.

Watch what moves.

Follow it through.

Brief every morning.

Map. Build. Run alongside. Then operate.

Step 01Map

Step 02Find the leak

Step 03Build

Step 04Run alongside

Step 05Operate

Operations we know by name.

The gaps between your tools close.

Software proposes. People decide.

What it feels like on the inside.

Straight answers.

Let's build yours.